Steering Committee

The Regatta Steering Committee

The Regatta is planned and organized by a body of students—the Regatta Steering Committee. Through this involvement, you will develop as a leader, create long-lasting campus connections, gain real-life experience, take ownership in planning a signature event, and leave an enduring mark on IUPUI’s campus community!

A position on the Regatta Steering Committee will require professionalism, a good attitude, attendance to bi-monthly full committee meetings, and consistent communication with fellow committee members. Through your involvement, you will be assisting various teams as they prepare for this large event.

Apply today to join the Regatta Steering Committee

We can’t wait to get started. Canoe?

Responsibilities and commitments

It is an expectation of all committee members to be a part of the team for 10 months (January-October).
Committee members will be required to attend bi-weekly meetings throughout the spring semester and summer and weekly committee meetings beginning in August leading up to Regatta.
All applicants are expected to maintain a minimum of a 3.0 cumulative GPA and exhibit a high level of professionalism.
All committee members will be working with programs such as Microsoft Outlook, Google Drive, and GroupMe in order to achieve successful communication throughout the coordination of the IUPUI Regatta.
All position descriptions below indicate the responsibilities of each committee member.
- Committee members will also be expected to complete a certain number of volunteer hours outside of their position descriptions to help advance the event (e.g., tabling).
- It is essential to understand that your responsibilities may not be limited to the following descriptions, as the IUPUI Regatta is continually growing and changing.
Finally, be aware that all committee members work together as a team and overlap in their responsibilities for the entire year's process.

Executive Board

Serves as the responsible student leader for both IUPUI and the Indianapolis communities
Directs and oversees the entire IUPUI Regatta Steering Committee
Leads biweekly (spring) and weekly (summer) committee meetings, oversees progress, and reports to IUPUI constituent groups
Works closely with the IUPUI Division of Student Affairs, the IUPUI Office of Alumni Relations, the IU Alumni Association, the IUPUI Alumni Council, and is an advisor on the progress of the Steering Committee as a whole
Serves as the student representative of the Regatta
Works closely with the Executive Board and is an advisor to oversee the work of the entire committee and maintain progress
Must have previously held a position on the Regatta Steering Committee for at least one year
Must be knowledgeable on all aspects of Regatta and willing to devote a large amount of time to the planning of the IUPUI Regatta

Is responsible for all committee affairs and ensuring successful operation
Oversees maintenance of the Regatta Steering Committee general board
Is responsible for meeting room reservations and forms related to maintaining the Den's student organization status
Determines the Regatta budget for all the committees with the Executive Director and advisor
Tracks expenses and oversees the Regatta budget
Serves as commitee point of contact to the advisor for all Workfront form requests
Works closely with the Executive Board and the advisor to oversee the work of the entire committee and maintain progress
Oversees and advises the directors of Rules and Teams, Sponsorships, Committee Relations, and Public Relations
Must have previously held a position on the Regatta Steering Committee for at least one year
Must be knowledgeable on all aspects of Regatta and willing to devote a large amount of time to the planning of the IUPUI Regatta

Oversees all event logistics
Reviews all contracts and ensures all vendor and sponsor needs are met
Creates the Event Action Plan
Creates the event layout
Creates event setup and teardown plans
Works closely with the Executive Board and the advisor to oversee the work of the entire committee and maintain progress
Oversees and advises the directors of Vendors, Festival, and Regatta Week
Must have previously held a position on the Regatta Steering Committee for at least one year
Must be knowledgeable on all aspects of the Regatta and willing to devote a large amount of time to the planning of the IUPUI Regatta

Directors

Directs and oversees the Coordinator of Equipment
Oversees all race-related activites throughout the year and during the event
Organizes team-member orientation
Plans and oversees team practice day(s)
Reviews, updates, and publishes the official race rules packet for the Regatta

Directs and oversees the Coordinator of Donations
Identifies and secures financial sponsorships from campus partners including on-campus offices and IU and Purdue schools at IUPUI
Corresponds with internal sponsors throughout the entire planning process
Ensures all agreements with internal sponsors are upheld
Coordinates the placement of internal sponsors in the Campus Commons for the day of Regatta
Serves as sponsor point of contact at the event
Must be articulate and organized

Directs and oversees the Coordinator of Social Media, the Coordinator of Graphic Design, and the Coordinator of Media Communications
Works with IU Studios, outside companies, and news media (including media sponsors) to further promote the Regatta around the Indianapolis community
Develops and updates a communications plan (including strategy, goals, and tactics)
Creates content for press releases, articles, and presentations (for internal and external use)
Ensures all marketing language and design is consistent, and assists in building brand awareness for Regatta
Works to develop good community relations

Directs and oversees the Coordinator of Contests, the Coordinator of Traditions, and the Coordinator of Arts and Culture Fair
Secures festival entertainment for the event
Corresponds with entertainment vendors throughout the entire planning process
Oversees the entire festival area during event, including setup and teardown

Manages the online volunteer registration process with assistance from the Division of Student Affairs
Creates a volunteer schedule based on volunteers’ chosen shifts
Oversees the Regatta Steering Committee general board
Acts as a liaison with the Student Athlete Advisory Committee (SAAC) and athlete participation during Regatta
Develops efficient communication methods and incentives for volunteers
Schedules, updates, and leads the volunteer orientations
Directs all volunteers the day of setup and race day

Coordinators

Identifies and secures financial sponsorships from campus partners including on-campus offices and IU and Purdue Schools at IUPUI
Serve as the liaison to the IUPUI Alumni Office and associated partners with Regatta Week such as Battleships (Jagathon) and Flick N’ Float (SAPB)
Submit orders and financial transaction forms for all non-contract purchases
Coordinates the placement of the sponsors for the day of Regatta
Serves as the main point of contact for internal sponsors throughout the entire planning process
Works with the team to research, employ, and manage all forms of fundraising for the Stefan S. Davis IUPUI Regatta Scholarship fund

Assists the Director of Vendors with identifying vendors for Regatta
Manages volunteer registration process and volunteer orientations
Develops volunteer schedules and shifts based on committee needs
Coordinates all volunteers the day of setup and race day
Serves at the committee point of contact at the Command Tent during Regatta

Develops an IUPUI Regatta social media plan
Manages the official IUPUI Regatta Twitter, Instagram, and Facebook accounts
Develops new electronic methods to market the event to the campus and community
Works closely with all committee members to develop targeted marketing campaigns and secure engaging content
Posts and engages on all social media outlets
Serves as the main social media correspondent for the day of Regatta

Develops the Regatta Court timeline
Organizes all aspects of the Regatta court, including application, interviews, orientation, and selection process
Secures materials for the Regatta court and Regatta Royalty, including crowns, sashes, etc.
Serve as the liaison to Student and Family Connections for the Family Meet and Greet during the Regatta
Execute the scholarship paperwork for Regatta Royalty winners
Coordinate the appearances of Regatta Court, IUPUI Mascots, cheerleaders, and serve as the main contact for IU and IUPUI administrative appearances

Organizes the Dog Costume Contest, Tug of War, and Cardboard Boat Race
Researches and employs contests that add to Regatta festivities
Updates registration and rules of existing Regatta contests and assigns prizes for each contest winner
Oversees all aspects of Regatta contests
Serve as the primary master of ceremonies for contests and race award presentations

Questions?

Reach out to the Director of Recruitment at regadmin@iupui.edu

Steering Committee

The Regatta Steering Committee

Responsibilities and commitments

Executive Board

Executive Director

Associate Executive Director of Administration

Associate Executive Director of Operations

Directors

Director of Rules and Teams (2)

Director of Sponsorships

Director of Public Relations

Director of Festival

Director of Volunteers

Coordinators

Coordinator of Sponsorship Operations

Coordinator of Volunteers

Coordinator of Social Media

Coordinator of Traditions

Coordinator of Contests

Questions?

IUPUI Regatta social media channels

#YOUGOTTAREGATTA